Careers @ Baitulmaal

Position Title: Program Compliance Assistant 

Location: U.S.-based (Hybrid) 

Job Type:  Full-Time

Reports To: Senior Manager, Program Compliance

Works Closely With Programs, Finance, Operations, Field Partners, Executive Office

About Us

Baitulmaal, Inc. is a 501(c)(3) nonprofit humanitarian aid organization that provides life-saving, life-sustaining and life-enriching aid to people in need around the world regardless of faith or nationality. Baitulmaal serves as a conduit between the compassion of our donors and the needs of their beneficiaries. We are growing and looking for the right candidate to join our amazing team! We offer a cooperative workplace focused on quality, innovation, and growth. We look for people who share our values of integrity, creativity, and excellence.

Position Overview

The Assistant to the Senior Manager, Program Compliance, provides essential administrative, operational, and coordination support to ensure the effective functioning of Baitulmaal’s compliance framework across domestic and international programs. This role supports partner vetting, documentation control, screening processes, audit preparation, compliance tracking, and internal coordination. The Assistant plays a critical role in maintaining organized compliance workflows, ensuring timely follow-up, and supporting the Senior Manager in safeguarding the organization’s humanitarian mission. 

Key Responsibilities

Compliance Administration & Coordination 

• Provide day-to-day administrative support to the Senior Manager, Program Compliance.
• Coordinate compliance-related communications with internal departments and external partners. 
• Maintain calendars, deadlines, and compliance deliverable schedules. 
• Support compliance meetings, agendas, and follow-up action items.

Partner Onboarding & Due Diligence Support 

• Assist in collecting and organizing partner onboarding documentation, including: 
• Registration certificates 
• Governance documents 
• Banking details 
• References and compliance questionnaires 

• Support risk assessment workflows and partner file completeness. 
• Track onboarding progress and ensure proper approvals before activation. 

Restricted Party Screening & Documentation

• Conduct OFAC-related screening processes for: 
• Partners 
• Vendors 
• Beneficiaries (where applicable) 
• Maintain logs and evidence of screening results. 
• Ensure all compliance files meet audit trail standards. 

Compliance Tracking & Internal Controls

• Maintain compliance trackers, dashboards, and monitoring tools.  
• Support periodic compliance reviews and partner monitoring activities.
• Assist with documenting corrective action plans and follow-up status. 
• Maintain organized digital and physical compliance records in accordance with document retention policies and industry best practices. 

Audit & Reporting Support 

• Assist in preparation for: 
• Donor compliance checks  
• Internal audits  
• External financial or program audits  
• Compile supporting documentation for compliance decisions and approvals.
• Support the Senior Manager in producing compliance summaries and reports. 

 Training & SOP Support 

• Assist in organizing compliance training for staff and partners.  
• Maintain training attendance records and materials.  
• Support SOP formatting, updates, and document distribution. 

Qualifications & Experience

 

Required

• Bachelor’s degree (or equivalent experience) in compliance, public administration, international development, or related field. 
• Strong organizational and documentation skills. 
• High attention to detail and the ability to manage sensitive information.  
• Proficiency with Microsoft Office and cloud-based document systems. 

Preferred 

• Familiarity with nonprofit humanitarian operations. 
• Basic knowledge of OFAC compliance or sanctions frameworks. 
• Experience supporting audits, due diligence, or partner management.

Technical & Operational Skills

• Proficiency in Microsoft Office and other program management software.
• Ability to work in cross-border, remote, and emergency response environments.
• Familiarity with institutional donor engagement and funding mechanisms.

Core Competencies

• Integrity and confidentiality; 
• Strong follow-through and task ownership; 
• Ability to work in fast-paced humanitarian environments;  
• Professional communication with global partners;  
• Commitment to Baitulmaal’s mission and values;  
• Exceptional attention to detail and accuracy in compliance documentation. 

Performance Indicators 

Success in this role may be measured by: 

• Timeliness and completeness of partner onboarding files;  
• Accuracy of compliance trackers and documentation;  
• Audit readiness of compliance records; 
• Effective coordination support to the Senior Manager;  
• Responsiveness during emergency program deployments. 

Benefits (for full-time employees)

• Competitive salary based on experience.
• Remote work flexibility (if applicable).
• Comprehensive benefits package, including health insurance and retirement savings plan.
• Opportunities for professional development and growth within a mission-driven organization.

Application Instructions: To apply, please submit a resume, references, and cover letter explaining why you are interested in joining Baitulmaal, Inc. to jobs@baitulmaal.org.  In your cover letter, please also address how your skills and experience align with our mission.

Equal Opportunity Employer: Baitulmaal, Inc. is an equal opportunity employer and values diversity. Baitulmaal, Inc offers a cooperative workplace focused on quality, innovation, and growth. We look for people who share our values of integrity, creativity, and excellence. We thank all applicants for their interest; however, only those selected for an interview will be contacted.